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Top Differences Between Project Managers and Product Owners Which You Might Not Know

Product Owner vs Project Managers. We may come across many enigmas in our understanding of the difference between both. Which is the more beneficial one? Which one is more powerful? Which one do you need? What is the fundamental distinction among the two?

Product Owner and Project Managers are management tasks, who serve with the crew to achieve a mutual purpose: Producing the plan across the end position.

The necessity of a Project Manager or a Product Owner depends on the formation of the project and the basis on which it is built. Let’s have a more in-depth look and knowledge of what presents them individual and separate from many others.

Who Is A Product Owner?

As per the Scrum Guide, the Scrum Product Owner has the expertise to maximize the benefit from the Product on which this Development Team has worked on. The method of preparing so varies according to the Scrum Teams, groups and individuals.

The principal responsibility of a Product Owner is to arrange the Product Backlog, which comprises:

  • Clearly expressing the Product Backlogs items.
  • Optimizing the production of the Development Team as well as of the benefit of their task.
  • Order details in the Product Backlog in such a way so that it delivers the best intentions and purposes.
  • Ensuring that the Development Team has the expected level of knowledge of the things noted in each Product Backlog.
  • Produce sure that the Product Backlog is transparent and straightforward to all forward, giving way how the Scrum Team will be operating.
  • The Product Owner is kept responsible for all of the jobs mentioned preceding. Since there are different kinds of consumers and users, the product owner must have proper knowledge of the diverse requirements as well as that of the business area.

Significant Roles And Responsibilities Of A Product Owner

The Product Owner is a crucial stakeholder who visits in perception with all the other stakeholder’s users, consumers, marketing, sales, senior management, or consumer care and keeps them connected with the development unit. 

Their duties include:

  • Determining the points and defining the specifications of the application
  • Prioritize the aspects of the application
  • Give a clear idea of the project.
  • Adjust the highlights and prioritize as per requirements after every sprint.
  • Obey the users well notified of the expected status as well as get their feedback.
  • Maintain the product backlog and plan work in the product backlog.
  • Guarantee that the outcome backlog list is pure, clear and noticeable.
  • Determine and state releases.
  • Adjust the preferences, funding, range, and plan.
  • Share the opportunities, problems, opinions and provinces with the stakeholders.

Who Is A Project Manager?

A project manager is accountable for managing a project from the opening till the finish, which involves the planning of a project, performance of a project, passing the project on time, on a plan and in a statement as well as managing the people and resources. He operates with the unit to make sure that the coveted value is being presented and assures that the work is performed in the right order.

A project manager must have a mixture of skills, like the capacity to propose questions, solve disputes, get unstated premises, as well as administration professions. He ideally should be certified in PMP. If you are not one but want to be certified, you may check out rules of PMP certification requirement and exam eligibility.

What are the significant roles and responsibilities of a Project Manager?

There is an excellent list of the tasks that a project manager has to develop over the time of the project. These roles and duties are universal and appeal to all project managers.

Planning and Defining Scope:

Proper planning is essential for assembling project deadlines, as many projects crash due to incorrect plans. It is crucial that the project manager determines the expanse of the project, manages the possible resources as well as measures the time and monetary responsibilities.

Good Time Management:

A project can be found as a victory or failure, depending on the circumstance if it has been delivered on time. Hence it is essential that a project manager sets realistic deadlines and executes that the team adheres to it. They should do the following tasks completely:

  • Determine a pursuit
  • Order the project
  • View a span for the activity
  • Produce a plan accordingly
  • Support the plan

Assure Consumer Satisfaction:

One must deliver the stakeholders what they demanded or more than what they assumed to assure that they are satisfied with the effects. To do so, the project manager must be in regular contact with the stakeholders so that they can take proper feedback and relate them with the process. Hence it is essential that the project manager keeps excellent communication and guarantees consumer satisfaction.

Cost Estimation and Budget Development

The project can set out to be a mess if you deliver the Product in time to the stakeholders, but if it costs you more than the resources that you had planned. Making an evaluation and monitoring the investment according to the proposed budget is essential. Therefore it is necessary that the Project Manager sets the figures accordingly and keeps the funds firm.

Project Risk Management

Issues and difficulties occur in projects, and one needs to be active and work towards solving them as soon as feasible as any obstacle might lead the plan to go off-track. Risks are potential difficulties which have an equal chance of happening and not happening. Hence the project manager must list out all the opportunities that they might encounter and a plan of operation to tackle the identical.

Manage Reports And Other Essential Documents

Closing statements and documentation are two vital tasks for the project manager, where they document all the projects demands that have been performed, along with the account of the project, which covers what has been done, who all were included and how it would have been developed in the future.

What Are The Similarities Among Product Owner And Project Manager?

Sometimes a Project Manager is considered as a Product Owner, and Product Owners are considered as Project Managers. There are several connections between the parts of a Product Owner and a Project Manager. Let’s notice the similarities between the two roles.

Both Project Managers and Product Owners are capable of looking after an organization that works collectively to develop a project, meaning amazing people abilities and communication experiences are valued in both of the characters. It is essential to establish trust and promote the proper connection between team members, stakeholders or sponsors, holding in mind the conclusion of the project.

Both Project Managers and Product Owners are liable for the result of a project. The functions of a Project Manager and a Product Owner change when it happens to their day-to-day management.

Project Manager Vs. Product Owner

Product Owner

Project Manager

A vision of Product

Articulates the needs of a customer and acts as their voice for the product vision.

Acts as a curator of the product vision while representing the sponsors and stakeholders.


Makes sure that the decisions made in the organisation are shaped according to the feedback received.

Makes adjustments in the product vision and strategy according to customer feedback.


Plans the goal and makes sure that value is being delivered to the customer.

Is responsible for business outcomes and strategic roadmaps.


Is always in touch with the team, customers, stakeholders and the organization

Engages with the stakeholders or helps the product owner and the development team do when needed.


Stays focused on the immediate sprint and release.

Focuses long-term on the ongoing support for product capabilities and value stream.


The functions of a Product Owner overlays that of the Project Manager. Still, a Product Owner is entitled to make prioritization according to specifications, having domain expertise. Project Managers don’t have the power to do so. Aside from this, Product Owners need to have the necessary project management certifications. Hence, it can be assumed that a Product Owner is a Project Manager who is accountable for selecting the project team to a Scrum Master while at the same period is liable for the completion of the project and project background.

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