Top 10 OCR Software for Smarter Invoice Processing in 2025
Managing invoices manually is a headache for any business, errors pile up, approvals slow down, and finance teams lose valuable time. That’s why OCR (Optical Character Recognition) software has become a must-have for accounts payable (AP). With today’s AI-powered tools, companies can automatically extract and process invoice data with accuracy rates above 95–99%, saving hours of manual work every week.
Here’s a look at 10 of the best OCR solutions for invoices in 2025, from simple, budget-friendly tools to enterprise platforms.
1. Lido
Lido is designed for finance and AP teams who want speed and accuracy without the hassle of templates. It works with PDFs, images, and email attachments right out of the box, and it integrates easily with spreadsheets and accounting software.
Why choose it: Fast setup, 99%+ accuracy, and great for teams of all sizes.
2. DocuPhase
DocuPhase is a powerful automation platform that goes beyond OCR. It handles invoice capture, routing, and purchase order (PO) matching, making it a strong fit for larger organisations.
Why choose it: Best for enterprises needing deep ERP integrations and layered approvals.
3. InvoiceOCR.co
InvoiceOCR.co is a straightforward and practical solution for businesses that want reliable invoice data capture without a steep learning curve. It works with different layouts, exports to spreadsheets, and offers instant demos so teams can test it quickly.
Why choose it: Perfect entry-level choice for SMBs looking for affordable automation with minimal setup.
4. Nanonets
Nanonets combines OCR with deep learning, allowing businesses to train models for specific vendor formats. It’s especially useful for handling unstructured or varied invoice layouts at scale.
Why choose it: Flexible AI model training and great for enterprises processing high volumes.
5. Klippa
Klippa focuses on security and compliance with features like fraud detection, duplicate checks, and custom export templates. It’s popular among companies that need detailed analytics on invoice processing.
Why choose it: Strong fraud prevention and reporting capabilities.
6. AutoEntry
Owned by Sage, AutoEntry helps teams digitise invoices, receipts, and bank statements. It comes with categorisation rules and mobile uploads, syncing smoothly with Sage and QuickBooks.
Why choose it: User-friendly for small businesses and accounting teams.
7. AvidXchange
AvidXchange is more than OCR, it’s an end-to-end AP automation platform. With fraud detection, approval workflows, and integrations with 180+ tools, it’s built for large enterprises.
Why choose it: Full AP automation suite with advanced compliance features.
8. Dext Prepare
Formerly Receipt Bank, Dext Prepare is loved by accountants and SMEs. It’s mobile-first, making it easy to capture and categorise bills, invoices, and receipts on the go.
Why choose it: Great for small teams and accountants who want mobile-friendly scanning.
9. Docsumo
Docsumo applies AI automation for industries like finance, lending, and insurance. It specialises in invoice and PO matching and offers scalable APIs for enterprise use.
Why choose it: Best for document-heavy organisations that need enterprise-grade automation.
10. DocuClipper
DocuClipper is designed for accountants who work heavily with spreadsheets. It’s built for batch processing invoices and exporting clean, structured financial data.
Why choose it: Excellent for professionals who need data ready for QuickBooks, Excel, or CSV.
Final Take
Whether you’re a small business looking for an easy starting point (InvoiceOCR.co, AutoEntry, Dext Prepare), or an enterprise that needs powerful automation with compliance features (DocuPhase, AvidXchange, Docsumo), OCR software in 2025 has something for everyone.
By choosing the right tool, businesses can speed up invoice approvals, cut down on errors, and keep cash flow moving smoothly.
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