Top 7 Virtual Bookkeeping Services for UK Businesses in 2025

As UK businesses face rising operational costs and shifting regulatory requirements, more entrepreneurs are turning to virtual assistant bookkeeping to manage their finances efficiently. Whether you’re a startup, freelancer, or a growing small business, having a reliable virtual bookkeeper ensures your books are accurate, your taxes are filed on time, and your financial insights are clear.

Virtual bookkeeping services save time, reduce overhead, and give businesses access to skilled professionals without hiring full-time staff. In 2025, the demand for virtual support continues to grow—and several service providers have emerged as trusted names in the UK market.

Here are the top 7 virtual bookkeeping services for UK businesses to consider in 2025.

1. Express Virtual Assistant – Complete Bookkeeping Support

Express Virtual Assistant is one of the most popular virtual support providers among UK-based entrepreneurs. Known for its flexible pricing and broad service offerings, it excels in virtual assistant bookkeeping by providing real-time data entry, invoice processing, expense tracking, and bank reconciliation.

What makes Express Virtual Assistant stand out is its personal approach. Clients are assigned dedicated bookkeepers who understand their industry and software preferences (QuickBooks, Xero, or Sage). Their team works during UK business hours, ensuring timely communication and responsive service.

If you’re looking for a scalable solution—from one-off cleanup projects to long-term monthly support—Express Virtual Assistant is a strong and affordable choice.

2. Mazuma – For UK Sole Traders and Microbusinesses

Mazuma is a UK-based bookkeeping and accounting firm that has tailored its services for small businesses, freelancers, and sole traders. Their flat-rate pricing model and all-in-one service structure make it easy for business owners to understand what they’re paying for—and get real value in return.

Mazuma provides monthly bookkeeping, tax returns, payroll, and even end-of-year accounts. You can send your paperwork digitally or by post, and their team handles the rest. Their service is ideal if you’re a sole trader or microbusiness that prefers UK-based support with a simple, no-surprises pricing model.

3. The Smart Accountants – Expert-Level Financial Management

The Smart Accountants go beyond just bookkeeping. They offer comprehensive virtual accounting services, including forecasting, VAT filing, and payroll management. Their virtual assistant bookkeeping support is ideal for businesses that want a more strategic financial partner.

With clients ranging from e-commerce brands to professional services, The Smart Accountants understand UK tax regulations inside and out. They provide tailored advice and regular reporting to help business owners stay on top of cash flow and compliance.

If you’re looking for a high-touch, professional service that scales with your business, this is one of the best in the UK.

4. Bookkeeper360 – Tech-Savvy and Scalable

While Bookkeeper360 is US-based, it serves UK businesses through cloud-based solutions and global support. They specialise in integrating your financial systems with tools like Xero and QuickBooks, and they offer services like payroll, inventory tracking, and financial reporting alongside standard bookkeeping.

Their virtual assistant bookkeeping model focuses heavily on automation and real-time collaboration, which makes it ideal for tech-driven companies or startups.

UK businesses with a presence in international markets or those that plan to scale globally will appreciate the experience and software-first approach Bookkeeper360 offers.

5. Crunch – Online Bookkeeping With UK Tax Support

Crunch is another standout UK-based online bookkeeping and accounting platform designed specifically for freelancers and small business owners. Their services include easy-to-use software paired with real human bookkeepers and accountants who help manage your books and taxes.

One of Crunch’s major benefits is how seamlessly they handle tax submissions for HMRC and Companies House. Their platform makes it easy to upload receipts, track invoices, and run financial reports.

Crunch is an excellent fit for digital freelancers, contractors, and remote workers across the UK who want digital-first support with expert human help when needed.

6. Bench – Visual Financial Reporting Meets Bookkeeping

Bench is known for its clean interface and strong visual reporting features. While it’s based in North America, it offers virtual assistant bookkeeping services that cater to international clients, including UK businesses with cloud-based operations.

Bench assigns you a dedicated bookkeeper and provides monthly financial reports, expense categorisation, and year-end support. If you’re a business owner who likes seeing your finances laid out visually and wants hands-off daily management, Bench could be a solid pick.

Their combination of human and AI-powered support helps maintain accuracy while streamlining time-consuming tasks.

7. Osome – Best for E-Commerce and Online Sellers

Osome is designed with e-commerce businesses in mind, especially those selling on platforms like Amazon, Etsy, or Shopify. The platform offers bookkeeping, accounting, and company formation services tailored to the needs of online sellers in the UK and beyond.

Osome’s virtual assistant bookkeeping support includes sales channel integration, real-time analytics, and compliance with UK tax laws. They are ideal for e-commerce entrepreneurs who need a responsive and tech-friendly partner that understands the fast-paced nature of online retail.

If you’re running a digital storefront, Osome helps you focus on growth while handling the books.

Why Virtual Bookkeeping Matters in 2025

With remote work now the norm and cloud-based platforms dominating every industry, the need for virtual assistant bookkeeping has never been higher. UK businesses can save time, cut overhead costs, and gain better financial insights by working with a remote bookkeeper rather than hiring in-house staff.

Platforms like Express Virtual Assistant are leading the way by combining cost-effective solutions with personal service and expertise. Whether you need ongoing monthly support, tax season prep, or just help getting your books in order, these providers offer flexible options tailored to your business size and goals.

Final Thoughts

Choosing the right virtual assistant bookkeeping provider can free up your time, improve accuracy, and help you make smarter financial decisions. From local UK experts like Mazuma and Crunch to global players like Express Virtual Assistant, the best service for you will depend on your industry, software preferences, and business size.